E-Invoicing in details
E-invoicing is becoming the new standard across Europe. Many countries now require invoices to follow the EN 16931 data model and to be exchanged in a structured format such as PEPPOL BIS 3.0. This allows accounting systems, public institutions, and tax authorities to process invoices automatically without manual entry.
details stays fully within its functional scope: you can continue creating invoices exactly the way you always have. Nothing about your workflow changes. The platform simply adds the ability to export invoices in official, compliant e-invoice formats.
- a validated PDF/A-3 invoice, a human-readable hybrid format, known as Factur-X 1.07 (France) and ZUGFeRD 2.3 (Germany), and
- a compliant PEPPOL BIS 3.0 XML file (machine-readable EU standard).
The PDF and XML contain the same invoice information and follow all applicable European requirements, including VAT classification rules (standard VAT, reverse charge, export). This ensures that your invoices can be uploaded into modern accounting platforms or shared with business partners.
Important: Before exporting e-invoices, you need to review your invoice layout once to complete the mandatory issuer fields. After that, every invoice created from that layout is automatically e-invoice ready.
Below you will find an overview of what details covers in the context of e-invoicing, and how to prepare, export, validate, and distribute your invoices.
► Scope of E-Invoicing in details
What details covers
details is a specialized warehouse system for music companies. It manages catalog data, metadata, sales statements, royalty calculations, bookings and invoicing workflows.
Within this scope, details allows you to create and export e-invoices that meet the legal and technical requirements for small and medium-sized businesses (SMEs) in the EU.
- Invoices follow the EN 16931 data model
- Export as PDF/A-3 hybrid invoices (Factur-X / ZUGFeRD)
- Export as PEPPOL BIS 3.0 XML (supports UBL and CII) (machine-readable EU standard)
- Automatic handling of VAT scenarios (standard VAT, reverse charge, export)
The exported files are compatible with modern accounting systems, auditors, and public-sector requirements.
What details does not cover
details is not an accounting system and not a PEPPOL access point.
- details creates compliant e-invoice files, but does not transmit invoices into the PEPPOL network
- Tax authority routing, clearance models, or real-time reporting are not handled in details
If your business needs to send invoices via the PEPPOL network, you must use a PEPPOL access point, typically provided by your accounting software or an external service provider.
Important: details focuses on compliant invoice creation. Transmission, reporting, and accounting remain the responsibility of your accounting or ERP system.
Optional integrations:details can be extended to connect directly to specific accounting systems via their APIs in order to transfer e-invoice data automatically.
Such integrations are not part of the standard product and are implemented on request. Development is handled within our programming cost-split model, where interested clients contribute to the initial development costs.
Learn more about how feature developments and custom programming
are handled:
About feature developments and custom programming
What changes for you
Your invoice creation workflow stays exactly the same. details simply adds the option to export each invoice as a PDF/A-3 file or a PEPPOL BIS 3.0 XML file.
► Preparing Your Invoice Layout
1. Open your layouts
Go to SETTINGS / LAYOUTS. Only administrators can access this section.
2. E-Invoice Status overview
In the layout list, you will see a column called E-Invoice Status. It shows whether the layout currently meets all technical e-invoicing requirements.
- Valid – All mandatory issuer data is complete
- Invalid – Required fields are missing or invalid
- Unknown – Layout has not yet been reviewed
Note: This status is read-only. It does not block invoice creation and does not change your workflow.
3. Complete the issuer fields
Open the tab [E-INVOICE ISSUER] and fill in all mandatory fields:
- Company name and legal form
- Full postal address
- Valid VAT number
- IBAN
► Exporting E-Invoices
Once configured, each invoice can be exported as:
- PDF/A-3 (hybrid e-invoice)
- XML (PEPPOL BIS 3.0)
Both options are available from the invoice view and the invoice list.
► Validating Your E-Invoices
E-invoices generated by details comply with supported EU standards. If needed, you may validate your files using external validators.
Official EU validator (PEPPOL BIS 3.0 XML)
https://www.itb.ec.europa.eu/invoice/upload
Private validator (PDF/A & hybrid formats)
► Sending Your E-Invoices
Depending on your workflow, you may:
- send the files directly to the recipient, or
- upload them into your accounting system and distribute them via the PEPPOL network.
All exported formats follow EN 16931 and are compatible with modern European accounting systems.